Idaho Wedding Planner

It’s Here! The Official Idaho Wedding Planner and Guide.

Attention, engaged couples! Buckle up for the exhilarating ride ahead—the road to your wedding day might seem daunting, but fear not!

We’ve curated a tailored wedding planner guide for you at Idaho Photography Studios. Sure, many planning guides exist, but we’ve gone the extra mile, doing all the legwork and research, so you don’t have to.

We’ve curated a tailored Idaho Wedding Planner Guide for you at Idaho Photography Studios. Sure, many planning guides exist, but we’ve gone the extra mile, doing all the legwork and research, so you don’t have to.

Idaho Wedding Planner and Guide

Based on Experience

With years of expertise in wedding photography under our belt, we understand the intricacies and nuances that make your day truly special. Our team at Idaho Photography Studios is dedicated to ensuring that every moment of your celebration is captured flawlessly, preserving the essence of your love story.

Based in the heart of the Treasure Valley, we proudly serve the communities of Boise, Eagle, Meridian, Nampa, Caldwell, and surrounding areas. As a local community business, we’re your photographers and partners in making your wedding day extraordinary.

Our Idaho Wedding Planner Guide isn’t just a list of tasks—it’s a comprehensive roadmap designed to alleviate stress and amplify the joy of planning. We’ve meticulously thought through every detail, leaving no stone unturned so you can feel confident and excited about your upcoming celebration.

Have you got questions? Need advice? Idaho Photography Studios is here for you every step of the way. Whether it’s easing your concerns or providing innovative ideas to simplify your day, consider us your reliable resource for everything wedding-related.

So, take a deep breath and embrace the adventure ahead. With our guidance and expertise, your journey to ‘I do’ will be filled with joy, confidence, and unforgettable moments.

Idaho Wedding Planner Guide

12 Months to Go

First Things First – The Budget

A wedding budget is a financial plan outlining all the expenses associated with a wedding.

It includes costs for various elements such as venue rental, catering, attire, decorations, flowers, photography, music, transportation, invitations, and more.

Establishing a budget helps couples allocate funds to different aspects of the wedding and ensures they stay within their financial means. It’s crucial for prioritizing expenses, making informed decisions, and avoiding overspending.

Talk to the Stakeholders

Talking with wedding stakeholders is essential for clear communication and coordination. These individuals are key players involved in the wedding planning and execution. The timing of this conversation may vary, but it’s usually beneficial to have this discussion during the early stages of wedding planning and closer to the wedding day. Here are some familiar stakeholders:

Immediate Family: Parents and siblings often play significant roles in wedding planning, from offering financial support to helping with decisions and logistics.
Wedding Party: Bridesmaids, groomsmen, and other members should know their roles, responsibilities, attire, and the wedding timeline.
Officiant: If you have a religious or civil officiant, it’s crucial to discuss the ceremony details, vows, and any special requests or religious customs.
Wedding Planner/Coordinator: If you are considering a wedding planner or coordinator, have a detailed discussion about your vision, expectations, timelines, and any specific needs or concerns. Talk to other vendors to see if they, too, have established a good relationship with the wedding planner you are considering.
Vendors: Communicate clearly with all hired vendors, including caterers, florists, photographers, musicians, and venue managers. Discuss timelines, expectations, special requests, and any last-minute changes.
Close Friends or Helpers: People who are not officially part of the wedding party but are helping with various tasks or supporting you throughout the process should also be informed about their roles and responsibilities.

Having a meeting or series of discussions with these stakeholders ensures everyone is on the same page, understands their role, and can contribute effectively to making your wedding day a success. Clear communication and coordination among these critical individuals are vital for a smooth and enjoyable celebration.

Insure the Engagement Ring

Wedding Band in Snow - Idaho Wedding Planner and Guide

Be sure to purchase insurance for your wedding ring. This is one of your most significant investments as a couple.

Engagement rings are known to get misplaced when washing their hands or showering. Others have met the fate of a drain pipe. It’s a small item for peace of mind should anything go wrong, such as losing a diamond before the big day.

The Wedding List

Isn’t it challenging to narrow down your guest list? Most likely, you can’t invite everyone you’d want. That’s why setting a limit on invitations becomes necessary.

When determining the number of guests, consider your budget—how many individuals you can realistically afford to host—and the capacity of your venue. Additionally, consider the financial contributions: who is funding what aspects of the event? Based on these factors, strategize how to distribute the invitations.

If you and your partner cover the expenses, you might allocate around 70 percent of the invites to yourselves while splitting the remaining 30 percent between parents.

However, suppose either set of parents is contributing. In that case, the customary approach is to divide the guest list equally among all contributing parties—your parents, your partner’s parents, and you as a couple, each getting a one-third share. Then comes the task of trimming down the list through negotiation and careful consideration until you arrive at your final guest count.

Hire a Wedding Planner – To Do or Not To Do?

Here’s an original take on the benefits and drawbacks of hiring a wedding planner versus doing it yourself:

Idaho Wedding Planner

Benefits of Hiring a Wedding Planner:

Expert Guidance: Wedding planners bring extensive experience and knowledge. They know the ins and outs of the industry, helping you navigate choices and find the best vendors within your budget.
Time-Saving: Planning a wedding demands a significant time investment. Planners handle the logistics, allowing you to focus on enjoying your engagement without the stress of managing every detail.
Vendor Connections: Established planners often have a network of trusted vendors, ensuring access to top-notch services and possibly even discounts due to their longstanding relationships.
Stress Reduction: From coordinating schedules to troubleshooting on the big day, a planner takes on the stress, ensuring a smoother, more enjoyable experience for you and your guests.

Drawbacks of Hiring a Wedding Planner:

Cost: Hiring a wedding planner adds an extra expense to your budget. While they can help you save money in some areas, their fee might not align with a tight budget.
Loss of Control: Some couples prefer being hands-on, making every decision themselves. A planner’s involvement might mean relinquishing some creative control or compromising preferences.

Doing It Yourself on a Tight Budget:

Managing the wedding yourself is a viable option if you’re on a tight budget.

Benefits:

Cost-Effective: Skipping the planner’s fee can significantly reduce expenses, allowing you to allocate funds directly to elements essential to you.
Personal Touch: Planning your wedding allows complete creative control, ensuring every detail reflects your vision and personality.

Drawbacks:

Time-Consuming: DIY weddings demand a substantial time commitment. Researching vendors, coordinating schedules, and handling logistics can be overwhelming, especially alongside other commitments.
Stress and Responsibility: Managing everything alone can be stressful. On the big day, ensuring everything runs smoothly can be challenging without a professional overseeing the logistics.

Ultimately, choosing between hiring a wedding planner or managing it yourself depends on your priorities, budget, and the amount of time and effort you’re willing to invest. Both options have their merits; it’s about finding what works best for you as a couple.

Pick a Theme

Selecting a theme for a wedding is a chance to infuse the celebration with a unique personality and style. The choice of theme can range from the whimsically informal to the elegantly formal, catering to the couple’s individuality. Whether it’s a mesmerizing Celtic wedding with ancient traditions, a grand religious affair steeped in cultural rituals, or a charming Western-inspired gathering adorned with cowboy boots and hats, the options are limitless. It’s a chance to weave a narrative into the celebration, creating a day that reflects the couple’s passions, interests, and shared journey.

Select the Venue

Selecting a wedding venue is akin to handpicking the essence of your special day. It is the paramount decision after slipping on that engagement ring, marking a pivotal investment for an engaged couple.

The venue encapsulates everything – it’s more than just a space; it’s the custodian of ambiance, the canvas for memories, the setting where love stories unfold. From the sweeping landscapes to the delicate arrangement of flowers, each facet molds the very mood of the celebration. It’s where dreams are woven into reality, where promises take root amidst a backdrop that encapsulates the essence of your love story. The venue becomes an integral part of the narrative, etching its impression in the hearts of all who gather to witness the beginning of forever.

Purchase Wedding Insurance

Purchasing wedding insurance offers peace of mind amid the flurry of wedding preparations. This insurance shields against unexpected mishaps like vendor no-shows, extreme weather, or sudden illness. Typically available through insurance providers or specialized wedding insurance companies, policies vary in coverage and cost, from venue mishaps to lost deposits. Researching and comparing policies tailored to specific needs—whether safeguarding against postponements, cancellations, or damaged attire—can be done through reputable insurance carriers, wedding planners, or online platforms dedicated to event insurance. Investing in wedding insurance is a safety net, ensuring the big day remains memorable for all the right reasons.

Select a Caterer

Booking a wedding caterer early ensures your big day is a culinary triumph. With many caterers getting reserved up to a year in advance, acting promptly secures your ideal choice.

Whether you envision an extravagant banquet or a laid-back feast featuring ribs or gourmet burgers, the caterer sets the tone for your celebration. Food brings people together, and on a day as significant as your wedding, it becomes more than sustenance—it reflects your taste, style, and love. So, ensuring the menu resonates with your personality and preferences makes the culinary experience as unforgettable as the occasion.

Choose Your Photographer

Choosing your wedding photographer early on is vital; the best wedding photographers are often booked well in advance, sometimes as much as 1-2 years, due to their exceptional ability to capture the essence and beauty of your day.

Seek a photographer whose style resonates with your vision and showcases versatility and experience in various wedding settings. Idaho Photography Studios‘ roster includes excellent wedding photographers, many with personal wedding experience, granting them unique insight into immortalizing cherished moments flawlessly.

Booking early secures not just a photographer but a storyteller who weaves your love story through captivating visuals.

As the festivities conclude and the night fades, these images become timeless vessels holding your lifetime of memories. Long after the music stops and goodbyes are said, these photographs encapsulate the emotions, joy, and love—essentially, the essence of your wedding day, offering a pathway back to those cherished moments whenever revisited.

Get and Stay in Shape

Getting in shape for your wedding day is more than just fitting into the dream dress or suit—it’s about feeling your best and radiating confidence on a day you’ll cherish forever. Choosing a fitness gym or joining a program provides structure, support, and expertise tailored to your goals. It’s about physical transformation and embracing a healthier lifestyle that will benefit you beyond the big day. A dedicated fitness routine can reduce stress, boost energy levels, and instill habits that contribute to long-term well-being. Starting this journey early ensures gradual, sustainable progress, allowing you to step into your wedding day with a fit physique, a radiant glow, and the inner strength to enjoy every moment truly.

Idaho Wedding Planner and Guide

11 Months to Go

Choose a Color Palette

Begin your wedding planning journey by delving into the world of color palettes and design concepts.

Dive into your Pinterest boards, collecting inspiration, curating a color palette, and crafting a mood board that resonates with your vision. This stage is pivotal, as it sets the tone for the entire aesthetic of your celebration. With countless ideas available, explore and experiment, ensuring each choice feels aligned with your dream wedding. Remember, it’s perfectly normal to feel overwhelmed amidst the sea of possibilities—take breaks, step back, and allow yourself the space to refine your vision organically. This initial phase lays the foundation for a cohesive and enchanting wedding design.

It’s Time to Interview the Band, DJ, and Videographer

Consider a few essential points regarding entertainment and live video documentation for your wedding day. Firstly, factor in the age range of your attendees when selecting between a band or DJ, ensuring the music resonates with everyone present. It’s crucial to curate appropriate music that caters to a diverse audience.

As for capturing your day, the question of hiring both a photographer and a videographer commonly arises. Undoubtedly, it’s highly recommended to enlist both professionals. Each artist captures the essence of a wedding uniquely, offering distinct perspectives and storytelling methods. Avoid overlapping these art forms, as they are significant in preserving your memories.

Moreover, safeguarding your wedding memories involves diversifying your coverage. Relying solely on one source isn’t advisable. Allow the professional photographer to focus on formal portraits while the videographer captures interviews, guest thoughts, speeches, and other moments best immortalized through video. This approach ensures a comprehensive and multifaceted documentation of your special day, preserving every facet of your cherished memories.

Idaho Wedding Planner and Guide

10 Months to Go

The Wedding Dress

Finding the perfect wedding dress involves several steps to ensure it aligns with your style, fits comfortably, and reflects your vision for the big day.

Bridal Portrait near Circuilar Stairs - Idaho Wedding Planner and Guide

Research and Inspiration: Begin by browsing bridal magazines, websites, and social media platforms like Pinterest or Instagram. Save or pin dresses that catch your eye, noting styles, silhouettes, and details you love.
Set a Budget: Determine a realistic budget for your dress, including alterations and accessories. This will help narrow down options and focus your search.
Start Early: Begin shopping for your dress at least 9-12 months before the wedding date. Some dresses may take months, and alterations can take time.
Visit Bridal Salons: Schedule appointments at bridal boutiques or salons that carry a variety of styles. Try on different silhouettes and designs to understand what flatters your body shape and makes you feel beautiful.
Shop online and wide! Explore online shopping extensively! Your dream wedding dress might be waiting across the country. Factor in when the manufacturer needs to make initial alterations, followed by your local bridal shop’s final adjustments to ensure it fits you perfectly.
Consider Venue and Theme: Factor in your wedding venue and overall theme. A beach wedding may require a lightweight, flowy gown, while a formal ballroom setting may suit a more structured dress.
Be Open-Minded: While having preferences is good, be open to trying on dresses recommended by stylists. Sometimes, what looks stunning on a hanger may surprise you when worn.
Bring Support: Take along trusted friends or family members whose opinions you value. However, prioritize your feelings and comfort in the dress.
Focus on Comfort: Ensure you can move comfortably and envision a day in the dress. Consider the weight, fabric, and ease of movement.
Accessorize: As you narrow down choices, try on veils, accessories, and shoes to complete the look. These elements can transform the dress and give you a better sense of your overall bridal style.
Trust Your Instincts: Trust your instincts when you find the perfect one. If you keep comparing other dresses to a particular one, it might be the one for you.
Finalize Alterations: Once you’ve chosen your dress, work closely with a skilled seamstress for any necessary alterations to achieve a perfect fit.

Remember, the perfect dress ultimately makes you feel confident, beautiful, and aligned with your vision for your wedding day.

Book Hotel Rooms and Blocks for Guests

Booking hotel rooms or blocks for wedding guests is essential to ensuring their comfort and convenience. Here are some recommendations:

Plan Early: Begin the process well in advance, ideally when you have a wedding date and venue. This allows guests ample time to make arrangements.
Select Accommodations: Choose hotels that cater to various budget ranges and are conveniently located near the wedding venue. Consider the number of guests you expect and their diverse needs.
Negotiate Room Blocks: Contact hotels directly to negotiate room blocks at a discounted rate. Block various room types to accommodate preferences (single rooms, doubles, suites, etc.).
Communicate Information: Include hotel details (names, addresses, booking instructions, deadlines) in your wedding invitations, on your wedding website, or through a separate accommodation information card.
Set a Booking Deadline: Request a cutoff date for guests to reserve rooms within the block. This ensures they secure accommodations before the rooms are released to the general public.
Consider Shuttle Services: If the hotel isn’t within walking distance of the venue, consider arranging transportation, shuttle services, or providing information about local transportation options for guests’ convenience.
Be Mindful of Events: Check for any significant events or festivals in the area on your wedding date, as they might affect hotel availability and rates.
Follow-Up: Regularly check in with the hotel as the wedding date approaches to confirm the number of rooms booked within the block and to address any changes or additional needs.
Provide Alternatives: Alongside hotel options, suggest alternative accommodations like nearby Airbnb rentals or bed-and-breakfasts for guests who prefer different lodging experiences.
Be Gracious: Consider leaving welcome bags or notes at the hotels for your guests, expressing gratitude for their presence.

Planning, communicating clearly, and considering your guests’ comfort will ensure a smooth and enjoyable experience for everyone attending your wedding.

Wedding Website and Registry(s)

Creating a wedding website and setting up registries can streamline communication and gift-giving for your guests. Here are some recommendations for both:

Wedding Website:

Choose a Platform: Select a user-friendly platform like The Knot, Zola, or WeddingWire to create your wedding website. These platforms offer templates and tools to personalize your site easily.
Include Essential Information: Share critical details such as the wedding date, venue(s), ceremony time, dress code, and RSVP instructions. Add travel and accommodation info for out-of-town guests.
Tell Your Story: Include a section about your meeting, engagement story, and fun facts about the bridal party. This adds a personal touch.
Photo Gallery: Share engagement photos or pictures of the journey leading up to the wedding. It adds warmth and personality to your site.
RSVP and Guest Information: Provide a digital RSVP option for guests to respond conveniently. Include a section for guests to input dietary preferences, song requests, or additional requests.
Event Schedule: Outline the schedule of events for the wedding weekend, including the rehearsal dinner, ceremony, reception, and any other festivities.
Registry Links: Embed links to your registries directly on the website for easy access.

Registries:

Choose Registry Platforms: Consider using a variety of registries like Zola, Amazon, or specific stores, depending on your preferences. Some platforms allow you to consolidate items from multiple stores into one registry.
Diversify Gift Options: Offer a range of gifts at various price points to accommodate different guest budgets. Include items for the home, experiences, cash funds, or charitable donations.
Share Wisely: Add direct links to your registries on your wedding website, making it easy for guests to find and navigate.
Communicate Tactfully: While including registry information on your wedding website is acceptable, avoid direct mentions of gifts on formal invitations.
Monitor and Update: Regularly check your registries for purchased items and update them to ensure a good selection for your guests.
Thank-You Notes: Keep track of gifts received and send personalized thank-you notes promptly after the wedding.

Creating an intuitive wedding website and providing diverse registry options can simplify the guest experience while ensuring you receive gifts that align with your preferences and needs as a couple.

Idaho Wedding Planner

Book Your Engagement Photos

Booking an engagement photo session is a beautiful way to capture the love and excitement before your big day.

Here’s some advice on making the most of your engagement photo shoot:

Location Suggestions:

Meaningful Places: Choose locations that hold significance for both of you. It could be where you first met, a favorite park, a scenic spot you both love or the place of your proposal.
Scenic Backdrops: Consider picturesque settings like beaches, mountains, forests, or urban landscapes. Look for spots with beautiful natural light for stunning photos.
Seasonal Settings: Think about the time of year and how it might complement your photos—for instance, cherry blossoms in spring, colorful foliage in autumn, or snowy landscapes in winter.
Indoor Options: If you prefer indoor settings, consider places like museums, art galleries, or cozy cafes for a more intimate vibe.

Attire:

Coordinate, Don’t Match: Aim for outfits that complement each other without being too matchy-matchy. Choose colors and styles that work well together.
Comfort is Key: Wear clothes that make you feel comfortable and confident. Avoid overly trendy outfits that might look dated in the future.
Consider the Location: Your attire should suit the chosen location. Flowy dresses or casual beachwear might suit a beach shoot, while a city setting might call for slightly more formal attire.
Accessorize Thoughtfully: Add accessories that complement your outfits and add personality to the photos. Hats, scarves, or statement jewelry can enhance the look.
Multiple Outfits: Consider bringing a couple of outfit changes to add variety to your photos. A casual look and a slightly dressier option can offer diverse shots.

General Tips:

Timing: Schedule your session for the most flattering natural light during the golden hours, typically an hour after sunrise or before sunset.
Relax and Have Fun: Engage with each other naturally during the shoot. Relax, laugh, and enjoy the moment; genuine emotions make for the best photos.
Work with Your Photographer: Communicate your vision and preferences to your photographer beforehand. Trust their expertise and suggestions during the session.
Props and Personal Touches: Consider bringing props or incorporating elements that are meaningful to your relationship, like a blanket, bicycle, or pet.

Remember, your engagement photos celebrate your love story, so let your personalities shine through while creating beautiful memories.

Wedding Invitations

Shopping for wedding invitations is an exciting part of the planning process. Here’s a guide to help you navigate through this:

1. Begin Early: Look for invitations at least 4-6 months before the wedding. This allows time for design, printing, and addressing.

2. Determine the Style: Decide on the style and tone of your wedding. Are you aiming for formal, casual, rustic, modern, or themed? This sets the groundwork for your invitation design.

3. Budget Consideration: Establish a budget for invitations. Custom designs and premium materials may cost more, so allocate accordingly.

4. Research Invitation Styles: Explore different invitation styles, formats, and printing options. Consider laser-cut designs, letterpress, embossing, or digital printing.

5. Customization and Graphic Design: If opting for custom designs, working with a graphic designer can add a unique touch. They can bring your vision to life and ensure the invitations match the wedding theme perfectly.

6. Match the Wedding Theme: Coordinate the invitations with your theme, colors, and overall aesthetic. Consistency across all stationery (save-the-dates, invites, programs) creates a cohesive look.

7. Sample Orders: Order samples to see the quality of materials and printing before committing to a large order.

8. Essential Information: Include key details: names, wedding date, time, venue(s), RSVP information, dress code, and wedding website (if applicable).

9. RSVP and Additional Cards: Consider including RSVP cards, accommodation details, or maps if needed.

10. Review and Proofread: Ensure all information is accurate and proofread thoroughly. Have someone else review it as well to catch any errors.

11. Order Extra Invitations: Plan to order a few extra invitations in case of mistakes, last-minute additions, or keepsakes.

12. Addressing and Mailing: Decide whether to hand-address envelopes or use calligraphy services. Order postage stamps that complement the invitation design.

13. Save-the-Dates: Send save-the-dates earlier to inform guests about your wedding date, especially for destination weddings or holiday seasons.

14. Environmental Considerations: If eco-friendliness is essential, explore recycled paper options or digital invitations.

15. Timely Sending: Mail invitations 6-8 weeks before the wedding, allowing guests ample time to RSVP.

Paying attention to the details and ensuring the invitations align with your wedding theme and style will set the tone for your special day and create a memorable first impression for your guests.

Idaho Wedding Planner and Guide

9 Months to Go

Congratulations! You’ve made it to the single-digit countdown months – keep up the good work!

Buy Your Wedding Dress

By now, you should have narrowed your options and are ready to purchase your wedding dress. If you’ve decided earlier which dress you want, be sure to order it as soon as possible to avoid rush charges and unnecessary delays.

Send Save the Dates Cards

Now’s the moment to share the big news—your wedding date, time, and location! Save the Dates is like a friendly heads-up, not the official invite, just a note to say, “Hey, our wedding plans are rolling!” Remember, sending out proper wedding invitations as the day nears is super important. Here’s the thing: if you send a Save the Date, folks will expect an invitation because they’re excited to be part of your day!

Idaho Wedding Planner and Guide

8 Months to Go

Register for Gifts

Registering for wedding gifts is a collaborative effort best done by both partners. It’s an opportunity to curate a list of items that’ll help kickstart your new life together.

When selecting gifts, consider a mix of practical and aspirational items. Think beyond the traditional and focus on what fits your lifestyle—a quality set of cookware or versatile kitchen gadgets, luxurious bedding, or perhaps something specific like a high-quality espresso machine for those cozy mornings together. Don’t shy away from including experiences or contributions to more oversized items, like a honeymoon fund or contributions toward a home renovation project. Communication is key—be open with each other and guests about what would truly make your life together richer.

Bridesmaids Dresses, Accessories, Final Fittings

Once you’ve done some initial browsing, consider inviting your local bridal party members to join you for shopping.

Bridess Maids - Idaho Wedding Planner and Guide

It’s beneficial to see them trying on attire and getting feedback on how they feel about different options. Remember, they wear these outfits in front of a big crowd. Also, keep accessories in mind as you explore choices together.

Meet Potential Florists

Finding the ideal florist for your wedding involves a few key steps to ensure they understand and bring your floral vision to life. Start by researching florists in your area and reviewing their portfolios to gauge their style and expertise. Schedule consultations with potential florists to discuss your wedding theme, color palette, preferred flower types, and any specific arrangements you have in mind. Share images or inspiration boards to convey your vision. Ask about their experience with similar weddings, pricing, and packages, and discuss logistical details such as delivery and setup on the wedding day. Communication and a shared understanding of your floral desires are crucial for seamless collaboration between you and your chosen florist.

Idaho Wedding Planner and Guide

7 Months to Go

Book Your Rehearsal-Dinner Venue

Planning the rehearsal dinner and choosing the venue is an opportunity to create a relaxed atmosphere before the big day.

Traditionally, the groom’s family covers the rehearsal dinner cost, but nowadays, it’s not uncommon for both families or couples to share the expenses. When selecting a venue, consider a space that complements the wedding vibe—a cozy restaurant, a garden setting, or a casual backyard BBQ. Popular ideas include themed dinners, outdoor gatherings with games and activities, or intimate gatherings with close family and friends. It’s a chance to unwind, share heartfelt moments, and express gratitude to those who have supported you throughout the wedding planning process. The rehearsal dinner sets the celebration’s tone and lets everyone connect before the main event.

Hire the Wedding Musicians

Hiring wedding musicians involves a few steps to ensure you have the right talent, creating the perfect ambiance for your special day. Start by researching local musicians or bands online, or consider asking for recommendations from friends, family, or your wedding planner. Attend live performances or request samples of their music to gauge their style and expertise.

When selecting the music, discuss preferences with the musicians or band. They often have a repertoire of songs and can accommodate specific requests or genres. Collaborate on choosing songs for different parts of the wedding, such as the ceremony, cocktail hour, and reception. For the ceremony, decide on songs for the processional, bride’s entrance, and recessional. The cocktail hour may feature lighter, upbeat tunes, while the reception typically includes a mix of songs for dancing and entertainment.

The timing of songs during the wedding varies. For instance, during the ceremony, music plays as guests arrive, during critical moments like the bride’s entrance, and as the newlyweds exit. Music accompanies various parts during the reception, like the first dance, parent dances, cake cutting, and open dance floor sessions. Coordinating with your musicians or band helps ensure a seamless music flow throughout the day, creating a memorable atmosphere for you and your guests.

Order Rental Items

Renting items for your wedding day and reception can enhance the overall atmosphere and functionality of the event. Some essential rental items to consider include:

Tables and Chairs: Renting these ensures comfortable seating for guests during the ceremony, cocktail hour, and reception.
Linens: Tablecloths, napkins, and chair covers in coordinating colors or textures can elevate the decor.
Tents: Especially useful for outdoor weddings, tents provide shelter and shade, protecting guests from the elements.
Dance Floor: A designated dance area with a rented dance floor encourages guests to celebrate and dance the night away.
Tableware and Glassware: Plates, silverware, glasses, and serving dishes suited to your chosen theme or style.
Decor Elements: Consider renting decor pieces like centerpieces, arches, drapery, or unique furniture to enhance the ambiance.
Audiovisual Equipment: Rent sound systems, microphones, projectors, and screens for speeches, music, and visual presentations.
Bar Equipment: If you have a DIY bar or a limited venue bar, consider renting bartending equipment, coolers, or a portable bar setup.
Lighting: Specialized lighting, like string lights, uplighting, or decorative lighting, can transform the ambiance of both indoor and outdoor spaces.
Heating/Cooling Units: Depending on the season and venue, consider renting heaters, fans, or air conditioning units to ensure guest comfort.
Photo Booths: A fun addition to capturing guest memories with photo strips or digital images.
Restroom Trailers: For outdoor or remote venues where restroom facilities may be limited, renting restroom trailers provides convenience for guests.

Consider your venue’s limitations, budget, and overall wedding style when planning rentals. Prioritize items based on your needs and preferences to create a memorable and functional wedding day experience for you and your guests.

Hire Your Officiant

Finding an officiant for your wedding involves several considerations to ensure the ceremony aligns with your values, beliefs, and style. Here’s how to navigate this:

Personal Connection: Consider someone you both feel comfortable with, as they’ll guide you through one of the most intimate moments of your life. This could be a religious leader, a friend ordained for the occasion, or a professional officiant.
Type of Ceremony: Determine the ceremony you want—secular, religious, spiritual, or a blend of traditions. Choose an officiant whose beliefs and approach resonate with the tone you envision.
Legal Requirements: Ensure the chosen officiant is legally authorized to perform weddings in your state or country and understands the necessary legal paperwork.
Experience and Credentials: Look for someone with experience conducting weddings, preferably someone who has performed ceremonies similar to what you desire. Ask for references or attend a ceremony they are officiating to observe their style.
Meet and Discuss: Schedule meetings or interviews with potential officiants to discuss your expectations, ceremony structure, vows, and any special rituals or readings you want included.
Flexibility and Customization: Find an officiant willing to personalize the ceremony to reflect your relationship and values. Discuss whether they allow input on the ceremony script or provide templates for customization.
Fees and Logistics: Inquire about their fees, availability on your wedding date, and any additional costs for rehearsals or travel.

Consider friends, family members, religious leaders, professional officiants, or someone recommended by your venue or wedding planner. Ultimately, the officiant should respect your vision, listen to your wishes, and help create a ceremony that feels authentic and meaningful to both of you.

Idaho Wedding Planner and Guide

6 Months to Go

Hire Your Lighting Specialist

Hiring a lighting technician for your wedding can significantly enhance your event’s ambiance and overall visual appeal. Here’s how and why to do it:

1. Enhancing Atmosphere: Lighting sets the mood and ambiance, transforming your wedding venue into a magical space. A lighting technician understands different lighting techniques to create the desired romantic, elegant, or vibrant atmosphere.

2. Finding a Lighting Technician:

Research: Look for lighting technicians or companies specializing in event lighting. Check reviews, portfolios, and testimonials to gauge their expertise and style.
Recommendations: Ask your wedding planner, venue, or other vendors for recommendations based on their experience working with lighting professionals.

3. Consultation and Planning:

Meetings: Schedule consultations with potential lighting technicians to discuss your vision, venue layout, and desired effects.
Visualize: They’ll help you visualize how different lighting setups can transform the space and align with your theme.

4. Expertise and Creativity:

Technical Knowledge: Lighting technicians possess expertise in using various lighting equipment and techniques to highlight architectural features, create focal points, or add drama to the venue.
Creativity: They bring creative ideas, suggesting lighting designs that complement your decor, color scheme, and overall wedding style.

5. Professional Execution:

Installation and Operation: On the wedding day, the lighting technician sets up and operates the lighting equipment, ensuring everything runs smoothly.
Adjustments: They make real-time adjustments to lighting throughout the event to match different moments and activities.

6. Impact on Photography and Videography:

Well-executed lighting enhances the visual appeal of your photos and videos, making them more vibrant and captivating.

Hiring a lighting technician elevates your wedding’s aesthetic appeal and ensures that the venue looks stunning, leaving a lasting impression on you and your guests.

Idaho Wedding Planner and Guide

5 Months to Go

Book Transportation for Guests

Booking transportation for guests can enhance their overall experience and ensure smooth logistics during your wedding day. Here’s a guide on why and how to decide:

Why Book Transportation:

Convenience: Providing transportation ensures guests can easily navigate from one location to another, especially if the ceremony and reception venues are separate or parking is limited.
Safety: It promotes safety by offering a designated mode of transportation, mainly if alcohol will be served at the event.
Guest Experience: It enhances the overall guest experience, reducing stress about directions, parking, or navigating unfamiliar areas.

How to Decide and Book Transportation (Guests):

Assess Guest Needs: Determine the number of guests requiring transportation and their locations (hotels, airports, etc.). Consider guests’ comfort and convenience.
Transportation Options: Research various transportation options—shuttle buses, vans, limousines, or even rideshare services—to accommodate the number of guests and fit your budget.
Logistics and Route: Plan the logistics, considering the distance between venues, expected travel times, and potential traffic congestion. Ensure the transportation timeline aligns with the wedding schedule.
Book in Advance: Reserve transportation well in advance to secure availability, especially if it’s a peak wedding season or if there’s high demand in your area.
Communicate Details: Provide precise transportation details to guests, including pick-up/drop-off locations, schedule, and any necessary instructions. Include this information in wedding invitations, on your website, or through separate information cards.
Consult with Professionals: Work with transportation companies or wedding planners who specialize in coordinating guest transportation. They can offer recommendations and handle logistics efficiently.
Consider Guest Comfort: Opt for vehicles that prioritize guest comfort, especially if the travel time is considerable. Ensure there’s ample space for guests to relax and enjoy the ride.
Finalize Plans: Confirm transportation details closer to the wedding date, reconfirming schedules and routes to avoid any last-minute issues.

By providing transportation, you’re ensuring your guests’ comfort and allowing them to fully enjoy and participate in your special day without worrying about logistics, ultimately contributing to a memorable wedding experience for everyone involved.

Transportation (Bride and Groom):

The best transportation for the bride and groom often reflects their style and the overall theme of the wedding. Here are some considerations:

Type of Transportation:

Classic Cars: Vintage, classic, or luxury vehicles like limousines offer elegance and sophistication.
Modern Cars: Modern luxury, sports, or specialty vehicles can showcase the couple’s contemporary style.
Horse-Drawn Carriages or Trolleys: Consider unique modes like horse-drawn carriages or trolleys for a romantic or whimsical touch, especially for outdoor or fairytale-themed weddings.
Wedding Party Accompaniment: Whether the wedding party rides with the bride and groom is a personal choice. Some couples prefer a private moment, while others enjoy sharing the experience with their closest friends or family.

Where to Find Transportation:

Local Rental Services: Search for local transportation rental services or wedding transportation companies. Wedding planners or venues may also provide recommendations.
Online Directories and Reviews: Utilize online directories and read reviews to find reputable transportation services that match your preferences.
Wedding Expos or Shows: Attend wedding expos or shows where transportation companies often showcase their services, allowing you to see different options in person.

Ultimately, the best transportation choice reflects the couple’s personalities, fits the wedding theme, and ensures a memorable and comfortable journey from the ceremony to the reception. Consider the chosen transportation’s logistics, style, and practicality to make a grand entrance and create lasting memories on your special day.

Book the Honeymoon:

Planning the honeymoon can be a collaborative effort between the couple or handled by one partner as a surprise for the other. Here are some considerations:

Joint Planning: Planning the honeymoon together allows both partners to share their preferences, interests, and expectations for the trip. It can be a bonding experience, and decisions are made based on mutual agreement.
Surprise Honeymoon: Some couples opt for a surprise honeymoon planned entirely by one partner. This can add an element of excitement and anticipation, but it requires a good understanding of the other’s preferences and interests.
Financial Responsibility: Traditionally, the couple pays for the honeymoon themselves. However, in some cases, family members might gift the honeymoon or contribute funds as a wedding present.
- Couples can also create a honeymoon fund or register for experiences or activities through platforms that allow guests to contribute to specific aspects of the trip.
Activities to Plan:
- Consider activities that both partners enjoy. This could range from adventurous activities like hiking, snorkeling, or exploring a new city to more relaxed options like spa treatments, beach relaxation, or cultural experiences.
- Plan a mix of activities that cater to different interests, ensuring the honeymoon is enjoyable for both partners.
- Each partner can contribute ideas for destinations, activities, and accommodations, creating a honeymoon that reflects their desires.
Logistics and Accommodations: Plan the travel logistics, including flights, transportation, and accommodations, ensuring they align with your budget and preferences.
- Research and book accommodations that offer the desired level of comfort and amenities, whether a luxury resort, boutique hotel, or unique stays like treehouses or beach bungalows.

Ultimately, whether the honeymoon planning is a joint effort or a surprise, the goal is to create a memorable experience celebrating the beginning of the couple’s life together. Communication, compromise, and consideration of each other’s desires are critical in planning a honeymoon that both partners will cherish.

Buy or Rent the Groom Tuxedo

The groom’s entrance sets the tone, so nailing that first impression is critical. Start by considering the formality of your wedding to decide between a tuxedo or a suit. Then, weigh the pros and cons of buying versus renting. When choosing the outfit itself, prioritize fit and functionality. The proper attire looks sharp and allows the groom to bust out those dance moves without worrying about wardrobe malfunctions. If renting, avoid common mistakes groomsmen often make when securing their tuxedos or suits to ensure everyone looks dapper and feels confident on the big day. It’s all about finding that perfect balance between style, comfort, and practicality to shine throughout the celebration.

Premarital Counseling

Premarital counseling has proven to be a game-changer for numerous couples, and it’s not just the experts who vouch for it—many couples swear by its benefits. Having an impartial third party guide you through discussions can be incredibly beneficial, addressing potential issues that might not have surfaced yet in your relationship. Beyond that, counselors offer invaluable tools for resolving conflicts healthily and constructively, equipping you with skills to navigate disagreements when they eventually arise. It’s like proactive preparation for the bumps that might come along the road, ensuring a stronger, more resilient foundation for your future together.

Idaho Wedding Planner and Guide

4 Months to Go

Schedule a Final Tasting

Scheduling a final tasting with the caterer is crucial as it ensures that the menu aligns perfectly with your expectations for the big day. This tasting lets you confirm the dishes’ flavors, presentation, and quality, ensuring they match your vision and taste preferences. It’s the last opportunity to make necessary adjustments or refinements before the wedding. If, during the tasting, you find that you don’t particularly enjoy certain dishes or aspects of the menu, don’t hesitate to communicate your feedback openly and constructively. Discuss your concerns with the caterer, sharing specific details about flavors, presentation, or any changes you’d like to see. A skilled caterer will appreciate your input and work with you to refine the menu until it meets your satisfaction, ensuring a delightful dining experience for you and your guests on the wedding day.

Pick Your Wedding Cake

Choosing your wedding cake involves several steps to ensure it complements your wedding theme and satisfies your taste buds. Here’s a breakdown:

Style and Taste: Consider your preferred style, size, and flavors. Browse cake designs online or in magazines to understand what you like.
Who Goes With You: Schedule tastings with various bakers to sample flavors and fillings. Discuss design options, considering your wedding theme, colors, and overall aesthetic. Both partners are often involved in the cake selection process. If possible, bring along someone whose opinion you value, like a close friend or family member.
Importance: The cake is a focal point of the reception, so it must reflect your taste and style. Focus on factors like taste, design, and overall presentation.
Groom’s Involvement: The groom is typically involved in decision-making, especially if he has specific preferences or if both partners are responsible for planning the wedding.
Financial Responsibility: Traditionally, the couple pays for the wedding cake. However, in some cases, family members might offer to cover this expense as part of their contribution to the wedding.

When choosing the wedding cake, it’s essential to consider both partners’ preferences, the wedding theme, and the overall budget to find a stunning cake that tastes delicious and complements the celebration perfectly.

Buy Wedding Bands

Selecting a wedding band involves several considerations, and while not mandatory, it’s a significant symbol of your commitment. Here’s a breakdown:

Choosing a Wedding Band: Consider your style and preferences. Decide if you want a band that complements your engagement ring or stands out.
Necessity of a Wedding Band: Explore various materials like gold, platinum, or alternative metals, considering durability and comfort. A wedding band symbolizes the union and commitment in marriage. While not mandatory, many couples opt for one as a timeless symbol of their vows.

Difference Between Wedding Band and Engagement Ring:

The engagement ring typically features a center stone (like a diamond) and is often given during the proposal. It symbolizes the intention to marry.

The wedding band is exchanged during the wedding ceremony and represents the official union between partners. It is a more straightforward ring without a prominent stone.

Do You Need Both?

Whether you need an engagement ring or a wedding band is a personal choice.

Some couples opt for both, wearing the wedding band alongside the engagement ring, while others only wear the wedding band after the ceremony.

Shopping Together: Shopping for the wedding band can be a joint venture or a surprise, depending on your preference. Some couples prefer selecting bands together to ensure they complement each other or match the engagement ring.

Ultimately, the decision to have a wedding band and whether to choose it together or separately depends on personal preferences and the significance you attach to these symbols of commitment. Whether one, the other, or both, the focus is on what holds the most meaning for you as a couple.

Time for the Groomsman

Having the groom and his crew match can create a cohesive look, but it’s unnecessary. If you aim for that coordinated style, start early and communicate clearly. Consider virtual fittings or measurements sent to a central location. To ensure everyone gets fitted on time set a clear deadline and share it well in advance. However, if distance makes fittings challenging, consider local options or professional measurements at a tailor’s shop. Despite careful planning, mishaps can happen—shipping delays, sizing issues, or unexpected alterations. Stay calm and communicate openly with the groomsmen. Involving the groom is a great idea! His influence can streamline the process and ensure everyone’s on the same page—imagine a well-organized, stylish crew marching down the aisle!

Hair and Makeup Test Run

Prepare for your hair and makeup trials by offering the pros some insights to work their magic. Review your past photos to pinpoint styles that have suited you, ensuring you feel comfortable and authentic. While social media can spark inspiration, avoid overly filtered or unrealistic Instagram looks. Bring these photos and communicate openly with your stylist, articulating precisely what you desire and prefer to avoid. Being specific helps them tailor the look to your vision, ensuring you feel confident and radiant on your big day.

Idaho Wedding Planner and Guide

3 Months to Go

Order Invitations and Hire a Calligrapher

Wedding invitations set the tone for your entire celebration, offering guests a glimpse into the wedding’s style and theme. They should harmonize with the overall aesthetic, reflecting the vibe and formality of the event. Hiring a calligrapher or using calligraphy fonts adds an elegant touch, elevating the invitations with personalized, handcrafted elegance.

If you choose to use printed fonts, avoid inkjet printers, as they might compromise the elegance of the envelopes. Opt instead for high-end laser printers that maintain the quality and integrity of the envelopes without risking damage. The goal is to make the first impression memorable, setting the stage for a beautifully coordinated and sophisticated wedding celebration.

Create and Plan Your Menu

After a delightful tasting session, you’ve grasped your caterer’s culinary style and offerings, making it prime time to lock in your menu. Maybe you’re the hands-on couple, meticulously curating each hors d’oeuvre, main course, side dish, dessert, and drink. Or, perhaps you’ve entrusted the chef to work their magic with a simple “surprise us” directive. Regardless, this stage marks the moment to give the green light to a finalized menu that aligns with your budget, tantalizes your taste buds, and accommodates the flow of your wedding timeline. It’s about crafting a culinary experience that resonates with your vision for the day, from delectable bites during cocktail hour to the show-stopping entrees and the sweet finales that delight your guests.

Guest Favors and Gift Bags

Guest favors and gift bags are thoughtful gestures but are not mandatory. However, if you choose to have them, they can enhance the guest experience and show appreciation for their presence. Here are some popular ideas:

Favors: These are small tokens of appreciation given to guests. Popular options include personalized candles, succulents, chocolates, mini champagne bottles, or custom-made cookies. Couples often choose favors that reflect their personalities or wedding themes.
Gift Bags: These are larger, often more elaborate, packages containing multiple items. They can include local treats, custom-made items, practical items like reusable totes or water bottles, local maps or guides, snacks, and personalized notes.
Purpose: Favors and gift bags add a personal touch and thank guests for being part of the celebration. They can also serve as souvenirs, reminding guests of the special day.
Personalization: Couples often personalize favors or gift bags with their names, wedding dates, or meaningful quotes to make them more memorable.

Ultimately, whether you opt for guest favors or gift bags depends on your preferences, budget, and the overall feel you want for your wedding. They’re a thoughtful way to express gratitude to your guests for sharing in your special day.

Write Your Vows

Writing your vows is a deeply personal and heartfelt way to express your commitment and love for each other. Here are some tips:

Discuss Together: Decide whether you’ll write the vows together or separately. Some couples choose to share the overall themes or promises they want to include, while others prefer a surprise.
Start Early: Begin writing your vows well in advance of the wedding. This allows time for revisions, reflection, and ensuring they truly reflect your feelings.
Reflect on Your Relationship: Think about your journey as a couple, the qualities you admire in each other, and the promises you want to make for your future together.
Be Authentic: Speak from the heart. Your vows should be genuine and meaningful, reflecting your personality and the unique bond you share.
Keep It Concise: Aim for a length that feels comfortable. Vows don’t need to be lengthy; it’s about quality over quantity. Some couples prefer short and sweet, while others elaborate more.
Consider Common Themes: Many vows include promises of love, support, growth, and partnership. It’s also a time to express gratitude and share your hopes for the future.
Practice and Rehearse: Practice reading your vows aloud. This helps refine the wording, ensures it flows well, and makes you feel more confident when speaking them during the ceremony.
Check Guidelines: If your ceremony is religious or traditional, there might be specific guidelines or rules to follow. Check with your officiant or venue if there are any requirements.

Remember, there’s no one-size-fits-all approach to writing vows. They’re a deeply personal expression of your commitment, so prioritize authenticity and sincerity. Whether you write them together or separately, the goal is to create vows that reflect your love and commitment to each other.

Select Readings

The decision to include readings from a religious source in your wedding ceremony depends on your beliefs and the tone you want to set for the event. Here are some considerations:

Respect for Different Beliefs: If you know guests with varying beliefs, you might opt for non-religious readings or readings from diverse spiritual or philosophical sources. This ensures everyone can relate to and appreciate the sentiment without feeling excluded.
Personal Preferences: If religion plays a significant role in your life, incorporating religious readings can be meaningful and reflective of your beliefs. Just ensure the readings are inclusive and not exclusive to a particular faith.
Reader Selection: Consider who will read the passages. It could be the officiant, family members, close friends, or anyone you feel comfortable with. Choose someone who can convey the message clearly and with sincerity.
Balancing Traditions: Some couples choose a mix of religious and secular readings to honor their beliefs while respecting diversity among guests. This allows for a balanced and inclusive ceremony.
Officiant’s Role: Discuss their role in the readings with your officiant. Some officiants are comfortable and skilled at delivering readings, while others may prefer someone else to do so.
Communication: If you decide to include religious readings, it might be thoughtful to communicate this in the program or beforehand, letting guests know about the readings to respect their beliefs.

Ultimately, choosing to include religious readings in your wedding ceremony should align with your values and preferences as a couple. It’s about creating a ceremony that reflects your love and respects the beliefs of those in attendance.

Should you invite the Officiant to your Rehearsal Dinner?

Inviting the officiant to the rehearsal dinner is courteous and can foster a more personal connection before the wedding day. Here are some factors to consider:

Relationship with the Officiant: Inviting them can be a meaningful way to express gratitude if you have a close relationship with your officiant or they’ve played a significant role in your wedding planning.
Establishing Rapport: The rehearsal dinner allows the couple, families, and key participants to interact and get to know each other better. Having the officiant attend can contribute to a more relaxed and harmonious atmosphere on the wedding day.
Logistics and Availability: Consider the officiant’s schedule and availability. Some may have prior commitments or prefer not to attend, so it’s considerate to extend the invitation but also understand if they cannot join.
Officiant’s Role: If the officiant will conduct the rehearsal, having them present at the dinner can help discuss the ceremony details and ensure everyone is on the same page.
Etiquette and Courtesy: While inviting the officiant is thoughtful, no strict rule mandates their attendance. It’s ultimately about extending the invitation as a sign of appreciation and respect for their role in your special day.

Sending an invitation to the officiant allows them to decide based on availability and comfort level. It’s a gesture of gratitude for their involvement in your wedding, and their attendance can contribute to a more cohesive and enjoyable rehearsal experience.

Idaho Wedding Planner and Guide

2 Months to Go

Send out the Wedding Invitations

You’ve already sent the Save the Date cards; it’s time to send out the real deal. Remember, anyone you sent your save-the-date cards to is expecting to receive an official invitation. Be sure to check your list – twice! Be sure to request an RSVP one month before the wedding so you can have a final count.

Rehearsal Dinner Invitations

Rehearsal dinner invitations can be more informal than wedding invitations but should still reflect the event’s tone. Here are some suggestions on what to include:

Design and Format: The invitations can be less formal, but they should match the style or theme of your rehearsal dinner. Consider using a font and design that complements the overall vibe.
Essential Information: Include the hosts’ names (often the couple or their families) and the date, time, and location of the rehearsal dinner.
Details: Mention the event’s purpose, such as celebrating the upcoming wedding or rehearsing for the ceremony. Specify if it’s for immediate family, the wedding party, or if additional guests are invited.
RSVP Details: Provide a way for guests to RSVP, whether it’s a phone number, email address, or an RSVP card if it’s a more formal affair. Request RSVPs by a specific date for planning purposes.
Attire or Theme (if applicable): If there’s a dress code or a specific theme for the dinner, mention it on the invitation to give guests an idea of what to expect.
Additional Information: Consider adding pertinent details like dietary preferences, activities, or speeches planned for the evening.

Keep the invitation friendly and concise, conveying the necessary information while setting the tone for a relaxed and enjoyable pre-wedding gathering. The goal is to ensure guests understand the purpose, feel welcomed, and know what to expect at the rehearsal dinner.

Final Wedding Dress Fitting

This is a last check of how the wedding dress is fitting. A final undergarment check should be done during the final wedding dress fitting. This will help you decide if you need additional undergarments or adjustments to ensure the wedding dress fits you perfectly.

Pick up the Marriage License

Securing your marriage license is vital before saying “I do.” Research the requirements in your state or country, including documents needed, fees, and waiting periods. Check if there are specific offices or websites where you can apply. For destination weddings, ensure the marriage will be legally recognized in your home state or country by understanding the laws and necessary paperwork. When applying, both partners usually need to be present and provide identification. Witnesses may be required, so confirm those details beforehand. After the ceremony, the officiant typically signs the license, which must be returned within a specified timeframe to legalize your union. Double-check the details and timelines to ensure a smooth and legally binding marriage process.

Pick out the Wedding Party Gifts

Wedding party gifts are tokens of appreciation for those who’ve stood by you during this milestone. These gifts vary widely, from personalized items like engraved jewelry or accessories to thoughtful experiences. The amount spent often depends on your budget and the relationship with each member, typically ranging from $50 to $150 or more per person. It’s common to present these gifts during the rehearsal dinner, at a moment when you can express gratitude for their support and dedication. The key is to choose gifts that reflect your appreciation and the individual personalities of your wedding party, creating a heartfelt gesture of thanks for their involvement in your special day.

Floral Mock-up

A floral mock-up is pivotal in ensuring your wedding blooms align with your vision—request details like the types of flowers, colors, and arrangements you want to see. Consider elements like bouquets, centerpieces, and boutonnieres for a comprehensive view. Ask about flower availability and alternatives if needed. When assessing the mock-up, express your thoughts openly and tactfully. If dissatisfied, share specific aspects you’d like to change, ensuring they blend seamlessly with your theme. It’s crucial to convey your preferences, from flower choices to the overall aesthetic, to achieve a cohesive and enchanting floral design that complements your wedding’s ambiance.

Give Musicians Your Final Song Selections

Buy the Small Things

As you near the big day, several minor yet significant items deserve attention to ensure a seamless celebration. Apart from table numbers, toasting flutes, and the guest book, consider personal touches like a unique cake topper, a charming cake stand, and a specialized cake knife for that special cake-cutting moment. Don’t overlook essentials like a card box, ring-bearer and flower girl accessories, and a delightful hanger for your dress. If you’re considering a garter, it’s a fun addition to your attire. Also, consider guest comfort—provide pashminas, flip-flops, or sunglasses for a cozy and enjoyable reception experience. Consider baskets to organize these goodies. Lastly, remember signs to guide guests, from a warm “Welcome” to direct them to the “Guest Book” or the playful “Dancing Shoes” area. These thoughtful touches enhance the ambiance and ensure everyone feels cared for on your special day.

Idaho Wedding Planner and Guide

1 Month to Go

Pay Vendors in Full

Ensuring all vendors are paid before the wedding day is crucial for a stress-free celebration. If vendors receive final balances on the wedding day, assign someone reliable to handle these payments, ensuring they’re delivered seamlessly. Take note of any vendors who might expect tips and ensure this is accounted for in advance. Organize envelopes with tips labeled for each respective vendor, making it easier to distribute them on the day. This proactive approach guarantees that everyone involved in making your day special feels appreciated and paid promptly, allowing you to fully immerse yourself in the joy of your wedding without worrying about financial details.

Create the Seating Chart

Creating a seating chart can be a puzzle, but it’s also an opportunity to ensure everyone feels comfortable and enjoys the celebration. Here are some tips:

Consider Relationships: Seat guests with people they know or have something in common with. Group friends together, and try to avoid isolating anyone.
Family Dynamics: For extended families and remarried parents, sensitivity is vital. Consider seating divorced parents and their respective families at separate but equitable tables, possibly with close friends or relatives who can bridge connections.
Head Table or Sweetheart Table: Decide if you’ll have a traditional head table with the wedding party or opt for a sweetheart table for the couple. Both have pros and cons; choose what feels right for you.
Children’s Seating: Consider a kids’ table or a designated area with activities to entertain younger guests, allowing parents to enjoy the reception.
Escort Cards or Seating Chart: Use escort cards or a seating chart to guide guests to their assigned tables, ensuring a smooth seating process.
Flexibility: Keep in mind that some guests might prefer flexibility. Have a few open seats or a lounge area for those who prefer mingling rather than staying at an assigned table.
Accessibility: Consider seating elderly or disabled guests closer to exits or amenities for convenience.

Remember, while it’s essential to consider relationships and dynamics, there’s no perfect formula. Aim to create a comfortable and enjoyable atmosphere for all guests, allowing them to celebrate your special day in a way that’s meaningful to them.

Decide if you are using Place Cards or Escort Cards

Place cards and escort cards are often used at weddings to guide guests to their seats, but they serve different purposes:

Place Cards: Place cards are typically found at each guest’s place setting at the reception tables. They designate the specific seat where a guest should be seated. Place cards usually include the guest’s name and table number or the exact seat assignment at a particular table.
Escort Cards: Escort cards are displayed at the entrance to the reception or in a designated area. They inform guests of their assigned tables but not the exact seats. Escort cards contain the guest’s name and the table number where they will be seated.

Who Gets Place Cards and Escort Cards:

Place Cards: Each guest receives a place card if you have assigned seating with specific seats at tables. This ensures that guests know exactly where to sit.
Escort Cards: Each guest receives an escort card if you have assigned tables but not specific seats. Guests find their table based on the table number listed on the escort card, allowing them to choose their seats at that table.

Deciding Between Place Cards and Escort Cards:

The choice between place cards and escort cards depends on your seating arrangements. If you have assigned seating with specific seats, opt for place cards. Use escort cards if you’ve assigned tables but prefer guests to choose their seats within those tables.

Ultimately, both place cards and escort cards serve the purpose of helping guests find their seats. The decision between the two depends on the level of control you want over the seating arrangements at your wedding.

Idaho Wedding Planner and Guide

Have a Final Venue Walk-Through

Make sure everything is ready for the big day.

Who to Tip?

Tipping is done by the wedding planner or someone else you have delegated. Be sure they are in a sealed envelope and marked.

Tipping vendors at the end of the wedding is a thoughtful gesture to show appreciation for their services. Here’s a general guide on who to consider tipping:

Have they Already Been Tipped? MANY wedding vendors INCLUDE the tip with their bill. Be sure to get the word out beforehand so your wedding guests are not double-tipping.
Catering Staff: If gratuity isn’t included in the contract, consider tipping servers, bartenders, and catering staff. Check the agreement to see if a service charge covers this.
Wedding Planner/Coordinator: Consider a tip as a token of appreciation for their hard work and dedication in making your day run smoothly.
Officiant: Some couples donate to their church or religious institution instead of directly tipping the officiant.
Hair and Makeup Artists: If they’re not the owners of the salon or studio, consider tipping these professionals.
Photographers and Videographers: Tipping isn’t standard practice, but consider it if they go above and beyond or have a minor team.
Musicians/DJs: Tipping is optional but appreciated for their excellent performance and contribution to your celebration.
Transportation: If transportation services were exceptional, consider a tip for the drivers.
Venue Coordinator: A small token of appreciation might be suitable if they’ve exceeded their usual duties.

When deciding on tips, consider the level of service provided and your overall satisfaction. It’s always appreciated, but it’s not mandatory. If you’re unsure about tipping, reviewing your contracts might clarify if gratuity is already included in the fees.

About Tips – “To Insure Proper Service”

Be aware waitstaff, bartenders, bussers, and the like are usually paid minimum wage for their services, relying solely on their tips to make up the difference in the federal wage standards. The minimum wage in Idaho is $3.35 per hour for tipped employees.

Be aware, that most catered events include the tip in the total bill. If you tip, you are already tipping a person receiving a tip as a part of the function. Ask if the tip was included with the services. If yes, it was likely a hefty amount, and double-tipping should be discouraged.

However, if you feel your server did a job above and beyond the regular call of duty, ask how an extra tip is handled. Is it distributed among a group if you leave it on the table? If so, discreetly talk to your server on the side and tell them the extra tip is for them personally (hand it to them, don’t leave it on the table).

Break in those Wedding Shoes!

Breaking into your wedding shoes is crucial for comfort on your big day. Here are some tips:

Start Early: Wear your shoes around the house on a carpeted surface a few weeks before the wedding. This helps to soften them and mold them to your feet.
Wear Them Around the House: Gradually increase your daily duration. Walk around, sit, and stand in them to get accustomed to the fit and feel.
Stretch Them: If they feel tight, consider using shoe stretchers or wearing thick socks while breaking them in to expand them slightly.
Practice Walking: Once they feel more comfortable, practice walking on different surfaces to ensure stability and comfort.
Bring Backup: Just in case, have a backup pair of comfortable shoes or flats handy for later in the day if your feet need a break.
Avoid Outdoor Surfaces: To keep them clean and scuff-free, avoid wearing them outdoors until the wedding day.

Breaking in your wedding shoes gradually and starting early ensures they’ll be more comfortable on your wedding day, allowing you to focus on the celebration rather than foot discomfort.

Idaho Wedding Planner and Guide

The Week Before

The week of your wedding is exciting, and staying organized and prepared can help alleviate stress. Here’s a checklist:

Final Confirmations: Contact all vendors to confirm arrival times, services, and last-minute details.
Packing and Organizing: Prepare and pack your wedding day essentials, including outfits, accessories, vows, rings, and unique items. Have a checklist to ensure you have everything you need.
Delegate Tasks: Assign specific tasks to trustworthy friends or family members, like picking up items, managing vendors, or handling last-minute errands.
Beauty Appointments: Schedule final beauty treatments, like hair trims, manicures, or massages. Avoid trying new treatments to prevent potential allergic reactions or unexpected results.
Review Timelines: Review the wedding-day timeline with your coordinator or key contacts to ensure everyone knows their responsibilities and schedules.
Prepare Tip Envelopes: Prepare envelopes with vendor tips and designate someone responsible for distributing them on the wedding day.
Emergency Kit: Assemble an emergency kit with essentials like safety pins, tissues, stain remover, pain relievers, and anything you might need for quick fixes.
Relax and Rest: Get plenty of rest and try to relax. Take time to de-stress, whether with yoga, meditation, or a calming activity.
Eat and Hydrate: Stay well-nourished and hydrated throughout the week. Eat healthy meals and drink plenty of water to stay energized.
Communicate with Your Partner: Take time to connect and talk about the excitement and any last-minute concerns. This can help alleviate stress and strengthen your bond.

Staying organized, delegating tasks, and caring for yourself is vital to feeling prepared and ensuring a smoother wedding week. It’s a particular time, so enjoy the moments leading up to your big day!

Idaho Wedding Planner and Guide

The Night Before the Big Day

Checklists and Preparation: Double-check that everything is packed and organized for the wedding day. Lay out your attire, accessories, and essentials.
Relax and Unwind: Try to relax and get a good night’s sleep. Consider calming activities like bathing, meditation, deep breathing, or reading a book.
Limit Alcohol and Caffeine: Avoid excess alcohol and caffeine to ensure you get quality sleep and wake up feeling refreshed.
Hydrate and Snack: Drink plenty of water and have a light, nourishing snack to keep you energized without feeling too full.
Beauty Prep: Shower and take care of any last-minute beauty routines, like washing your hair if needed, moisturizing, and applying treatments.

Idaho Wedding Planner and Guide

The Morning of the Big Day

Breakfast and Hydration: Have a healthy breakfast to fuel your day and keep your energy levels up. Continue hydrating throughout the morning.
Beauty Appointments: Follow your schedule for hair, makeup, and any final beauty treatments. Allow ample time for these appointments.
Relaxation and Calm: Take moments to breathe, relax, and enjoy the morning. Consider doing some light stretching or yoga to ease any tension.
Getting Dressed: Start getting dressed with plenty of time to spare. Allow extra time for any unexpected delays or minor adjustments.
Final Check: Do a final check of your belongings to ensure you have everything you need, including rings, vows, and any personal items.
Eat and Snack: Have light snacks throughout the morning to keep you fueled and prevent feeling lightheaded or overly hungry.
Enjoy the Moment: Embrace the excitement and joy of the day. Spend some quiet moments with your partner, soaking in the special moments before the ceremony begins.

Remember, staying calm, organized, and caring for yourself will help you feel more relaxed and ready to enjoy your wedding day fully!

Be sure to thank everyone you meet on your wedding day for all their help!

Additional Reading – Idaho Wedding Planner and Guide

Most Important Vendors for Idaho Weddings

Top 10 Things to Consider When Planning a Wedding in Idaho

You’re Engaged, Now What?

Brides Magazine

Contact Us

We are a team of passionate wedding photographers who specialize in capturing the most memorable moments of your special day. Whether you want a traditional, modern, or creative style, we can deliver stunning photos that reflect your personality and vision.

We offer a variety of wedding photography packages to suit your needs and budget. We also provide a free consultation to discuss your preferences and expectations. We serve the entire state of Idaho, including Boise, Caldwell, Nampa, Meridian, Twin Falls, and beyond.

At Idaho Photography Studios, we are more than just photographers. We are storytellers who use our cameras to create beautiful and lasting memories. We are committed to providing you with the highest service and satisfaction.

If you are looking for a professional and experienced wedding photographer in Idaho, look no further than Idaho Photography Studios. Please fill out the form below or call us at 208-760-6464.